Job title: HR Administrator
Job type: Permanent
Emp type: Full-time
Industry: IT
Expertise: HR, GA & Facilities Human Resource(sample only)
Salary type: Annual
Salary: GBP £22,000.00
Location: Bourne End
Job published: 20-03-2020
Job ID: 38251
Contact name: Chris Bicknell
Phone number: 01676545382
Contact email: Chris.B@ecsgrp.co.uk

Job Description

 

 

 

Position Title:

HR, Business Support Administrator

Reports to:

HR Manager

Business Area:

HR & Business Support

Location (inc. Country):

Bourne End

Department:

HR

Number of Direct Report(s):

0

Number of Indirect Report(s):

0

Full time/Part time/ Contractor:

Fixed Term

Job Code:

 

Pay Band:

 

 

Job Purpose

To provide support to the HR Manage, The Management team and employees in an administrative capacity.

Position within Organisation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Main Accountabilities

 

Human Resources Administration

 

​ Issuing new starter packs

​ Maintaining ADP Freedom

​ Updating Oracle

​ Arranging Training Courses

​ Directing HR Inquiries

​ Amendments and issuing of T&C’s

​ Auditing HR files – right to work documents / employment particulars

​ Absence reporting

​ Head count reporting

​ HR Filing / Scanning

​ HR Mailing /Mail merges

​ Health and safety – Night workers health questionnaire

​ Health DSE questionnaires

​ Health and Safety – arranging PAT testing

​ Occupational health referrals

​ Employee Recognition – creating and issuing of certificates

​ Arranging employee recognition events (Spot Light Event)

 

 

 

Business Support Administration:

 

​ Post / Couriers

​ Answering the phone and directing calls

​ Update Insurance declaration on a monthly basis

​ Ensure email distribution lists are up to date.

​ Arranging gifts

​ Arranging Meetings / lunches

​ Booking Hotels / Hire Cars / Flights / Trains

​ Monitoring and ordering Stationary and office supplies

​ Administration of Mobile Account

​ Administration Filing

​ Scanning

​ Reception/Greetings

​ Office management / facilities

​ Stationery

​ Fleet Management

​ Expense management

 

 

 

Main Working Relationships

Internal – Employees, Managers and Directors

External – Suppliers (stationery, mobile phone provider)

 

 

 

 

Critical Experience, Know-How and Qualifications required to undertake the role

 

Must be IT literate

 

Personal Characteristics Required

The role requires an enthusiastic, motivated and flexible individual who has the confidence to communicate with people at all levels.

 

The role also requires good organisation skills.

 

Any Special Requirements (i.e. non-std hours or travel)

You may be required to attend site visits which may require an overnight stay or travel outside of the UK.

Safety

 

General Safety Accountabilities:

 

The job holder must be committed to Pomeroy IT Solution UK Limited’s General Safety Policy Statement and any related safety programmes. They must be aware of his / her contribution, including the requirement to monitor safety performance and compliance with the systems established to assist maintaining high safety standards.

 

The job holder must be familiar with the safety legislation that is relevant to his / her post and comply with the necessary statutory requirements. These will include the Health & Safety at Work Act, Fire Precautions Act 1971 and associated regulations. Ensuring that services provided in their area are in compliance with all relevant safety and legal requirements.

 

 

 

 

Note: This job description does not form an exhaustive list of the roles and responsibilities of this role within the organisation.

 

NB: All requests for job evaluation must be approved by the appropriate Manager / Director